Time for change presents upgrade opportunity

Wednesday, April 17, 2019

Wheaton school district upgrades accounting software

Software Unlimited offers the Wheaton school district access to an upgraded system that will cut down on doubling a process that takes time.

Lance Massey, Wheaton superintendent said, the schools accounts payable and accounts receivable company that it has been using for a number of years, called Chalkable, has sold out to a group called PowerSchool.

“They told us that one year from June 2019, they will no longer support their product and we would need to convert to another product,” he said. “We interviewed four different companies for a new product and we got some very viable options.”

Massey said the district decided on Software Unlimited.

“Not only are they the low bidders during the process, but they also had some features that we had put down for possible upgrades to the system,” he said. “There will be a training process where three employees, including myself, who are the users of that program to be trained on how to run the new software.”

Massey said while there are some similarities, there are major differences to which staff will have to be brought up to speed.

“One of the things that we said was a must have is to get away from the paper and pencil stuff that is duplicated in the original system,” he said. “The new software will allow the teachers to have access to generate requisition/purchase orders, and that will save us time and central office resources.”

Massey said it is really a streamlining process of imitating what some of the larger school districts have been doing for some time.

“Our previous provider just wasn’t able to provide some of those services to us,” he said. “Since we had to make a change anyway, it felt like a good time to upgrade in the process.”

Massey said instead of waiting until the June 2020 deadline to make the change, the district decided to start the process in August 2019.

“That means our training will take place this summer,” he said.

Massey said the current company will continue to support the school through June 2020.

“We want to make sure that transition goes smoothly for our teachers and vendors,” he said. “When dealing with payroll, you have to make sure it is done right.”

Massey said the total cost for the upgraded system will be $15,200 and will be paid for by budgeted district money.

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